After registering as an NIS employer, the employer is responsible for both shares of the contribution and for submitting the required contribution schedules.
This obligation is separate from PAYE withholding and filing.
Who pays each share
The employer is initially liable to pay both the employer contribution and the employee contribution for the same contribution period.
NIS currently publishes a total employed-contributor rate of 14 percent:
- 8.4 percent employer share; and
- 5.6 percent employee share.
The employer share cannot be deducted from or recovered from the employee. The employee share may be recovered only through the prescribed wage deduction for the relevant contribution week or part-week.
These percentages are retrieval-dated current NIS operational evidence. They are not represented as a fully reconciled current legislative quantum, so revalidate them before each payroll period.
Earnings and the published ceiling
The statutory baseline includes gross cash earnings such as overtime, cost-of-living bonus, family allowance, sales commission, night or shift work and holiday pay. Listed annual bonuses, severance payments and terminal gratuities are excluded within the bounded LRO text.
NIS currently publishes a contribution ceiling of:
- GYD 280,000 monthly; or
- GYD 64,615 weekly.
No current legislative ceiling instrument was acquired for the approved pack, and no current legally verified contribution floor is approved. Revalidate the live NIS figures instead of using an older form or payroll table.
Remittance deadline
The controlling LRO text states that the appropriate form and cash or cheque contribution are due on or before the 15th day of each month for the previous month.
The current monthly, weekly and electronic-summary forms repeat the 15th-day following-month schedule and remittance wording.
The approved evidence does not establish a complete current payment-channel matrix. Online schedule upload does not prove online contribution payment.
Choose the correct schedule
The current NIS catalogue identifies:
- F200F2 CS R0 – monthly contribution schedule for employers with 100 or fewer employees;
- F200F6 CS R0 – weekly contribution schedule for weekly paid employees; and
- F200F3 CS R0 – contribution summary sheet for electronic submission.
The catalogue also identifies the NIS Electronic Schedule 2026 v2.0 workbook for January through December 2026. NIS says revised ISO-coded forms are required and older forms are no longer accepted.
The live eSchedule portal supports upload of monthly and weekly employee schedules after employer login. It does not establish an end-to-end online payment workflow.
Records the employer must keep
The employer register must include each employee’s:
- name and address;
- social-security number;
- employment start and cessation dates;
- payment dates and amounts; and
- NIS deductions.
Employer wage sheets and other payment and deduction records must be available for examination and preserved for five years.
The LRO text also requires employer statements within 15 days after the end of March, June, September and December, or another period determined by the Board. Confirm the current operational form and route with NIS.
Monthly payroll checklist
- Confirm every employee is registered and has the correct social-security number.
- Revalidate the current rates and ceiling on the NIS website.
- Identify the earnings included in the contribution basis.
- Calculate the employer and employee shares separately.
- Never deduct the employer share from wages.
- Complete the applicable current schedule or electronic workbook.
- Upload the schedule where required and use an NIS-confirmed payment channel.
- Complete remittance by the 15th for the previous month.
- Retain schedules, receipts, wage records and error correspondence.
Common mistakes to avoid
- Treating the 14 percent total as an employee-only deduction.
- Deducting the 8.4 percent employer share from wages.
- Using a stale ceiling shown on an older form.
- Missing the 15th-day deadline.
- Uploading an electronic schedule and assuming payment is complete.
- Using a legacy form rejected by the current NIS catalogue.
- Failing to preserve wage and contribution records for five years.
Official sources
- NIS – Information on Contributions
- NIS – Current Forms, Schedules and Electronic Files
- NIS – Electronic Schedule Portal
- National Insurance and Social Security Act, Cap. 36:01
Editorial note
This guide provides general information, not payroll, legal or social-security advice. Rates, ceilings, forms and channels can change. Revalidate them with NIS before payroll and remittance.
